Free Construction Invoice Template for download

Progress billing, also known as milestone billing, pays contractors based on the percentage of construction invoice work they have completed. This way, contractors don’t have to wait until the end of the job to bill; instead, they bill incrementally as the job goes along. You’ve got your construction invoice ready to go, but what about actually getting paid?

• Upgrade and access advanced features that remove repetitive tasks from your to-do list and help bring your contracting business to the next level.
• Using a template reduces the chance of omitting critical information and ensures that your invoices are always professional and complete.
• This undoubtedly will lift the extra weight from your shoulders and make construction businesses trouble-free.
• It will then be the GC’s responsibility to adhere to the prime contract on behalf of all hired subcontractors by submitting additional documentation alongside their payment application.
• Using free construction invoice templates by FreshBooks is an excellent way to ensure you don’t forget this crucial requirement.
• Failure to provide an invoice in such cases could lead to legal consequences.

Take your business to the next level

Use the template as an electronic or a printable invoice for your work, and use it as a past-due notice to notify clients of overdue payments. Customize work-specific details, such as client name, material(s), date, invoice number, payment due date, description of work, labor hours and rate, and miscellaneous charges. Keep your construction project running full force and ensure prompt payment with this easy-to-use construction job invoice template. In each construction-specific field, enter client contact information, details about the materials, the job date range, a description of work, a labor breakdown, and any miscellaneous charges. The template will automatically calculate individual cost subtotals, as well as the total, at the bottom of the template.

Common Mistakes to Avoid in Construction Invoicing

Skynova’s invoice template makes it easier than ever for you to create a professional invoice and streamline your payment process. A construction invoice template needs a section to tally up the materials, labor, and other costs into one final amount. This section should include the subtotal, any discounts (if applicable), the subtotal with the discounted amount subtracted, the tax amount, and the final balance. For cost plus contracts, include the cost Retail Accounting total, as well as the agreed-upon plus percentage. Edit and download this free construction invoice template for your construction business. Add your business details and create professional invoices effortlessly.

• This consistency builds professionalism and credibility in the eyes of your clients.
• Consider putting a copy of the invoice in your contract so the client knows what to expect when you begin billing.
• To learn more about how Constrafor can improve your construction back-office, schedule time with an expert here.
• Find customizable handyman invoices for carpentry, building repairs, and landscape maintenance with handyman invoice templates that you can tailor to any type of handy work.
• Manage ongoing payments from your tenants with a simple rent invoice template that lets you list rent payments and any other information you need to include.
• Handle your next residential or commercial roofing project with roofing invoice templates to streamline your billing process.

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The best way to ensure your business remains compliant with legal requirements is to hire an accountant. If you are doing it yourself, signing up for accounting software like FreshBooks will ensure you have updated and compliant templates to use. FreshBooks offers a variety of helpful resources related to construction and small construction businesses. The following are some helpful reads that will give you insight into the construction industry and help you grow your business.

• Residential or renovation contractors often prepare a simple invoice with their company name, a description of the work completed, the amount payable and the payment terms.
• Within statutory requirements, contractors can typically negotiate retainage terms.
• Project owners and GCs receive invoices all the time, so be sure they understand what they’re paying for by explaining the work performed.
• So, whether you’re offering a quote, sending an invoice, or providing an estimate, make sure to leverage the power of templates to keep your business running efficiently and effectively.
• Especially when there are so many tools available in the market, the answer sounds interesting, right?

That is where a sample construction invoice will help you spend more hours doing what matters the most for your business. Personlizing your invoice templates will maintain your brand style and professionalism. A cost plus fixed fee invoice includes a detailed breakdown of all bookkeeping expenses, including labor, materials, overhead costs like administrative time for filing invoices.

What Are “Back Charges” in Construction?

Daily reports, which many consider one of the more important aspects of successful project management, document the daily activities on a project. Including daily reports in a pay application can help prove the completion and timing of work, potentially speeding up the pay app approval process. Typically, issuers make payments on a monthly schedule, but they may also send them at certain completion percentages (e.g., when the job is 30%, 60%, and 100% complete). Before exploring the advantages of using templates, it’s important to understand the distinct purposes and definitions of each document. Build your pipeline and stay top of mind with past customers with marketing tools built to grow your business.

Why Use Templates for Quotes, Invoices, and Estimates?

Whether you bill progressively throughout the project or provide one final invoice upon completion, payment for your services is critical for keeping the business running. To download the construction billing invoice template, click on the template you wish to use, and fill in the appropriate information. From there, you can print it or email it directly to your client for efficient invoicing, saving construction companies time and increasing overall efficiency. Once you tailor your construction invoice template to your needs, there are fewer opportunities for mistakes. You’re less likely to forget certain materials or labor when you’re looking at a well-organized template. In cases where the customer information might be different than the project information, be sure to include it on the construction invoice template.

Elements of a Construction Invoice

• Legal Templates LLC is not a lawyer, or a law firm and does not engage in the practice of law.
• Customize this template by adding your own logo, and use it for construction-related invoices for job estimation, contractor, subcontractor, and contractor progress billing.
• A successful construction invoice provides a client with a detailed breakdown of materials, labor, and miscellaneous costs.
• Download this time and material invoice template to charge your clients for your valuable time too.
• This practice often flows down to subcontractors and even sub-subcontractors.
• Please note that the language you see here may change depending on your answers to the document questionnaire.

The specific line items of an invoice will vary depending on a few different factors. For instance, who is sending the invoice, how big is the job, and what are the requirements for payment based on the prime contract. In this article, we explore the construction invoicing process, including how to prepare an invoice or pay application and best practices for billing. Now that we understand the value of using templates, let’s look at how you can implement them effectively for quotes, invoices, and estimates.

Change Orders

For instance, if the contract includes retainage, the owner or GC generally withholds 5-10% of the dollar amount from each progress payment. This practice often flows down to subcontractors and even sub-subcontractors. If subcontractors are unaware that retainage will affect their payment timeline, they may halt their work until resolving the dispute, thereby blocking other aspects of the project from completion. Basic InformationStart with basic information such as the contractor or business’s name, address, and contact information. It’s also a good idea to include the name and contact information of the client, as this will make invoices easier to keep track of and give off a more professional image. A quote is a formal document that outlines the price for specific goods or services offered by a business.